By: Le'Mina McNair on March 18th, 2022
6 Signs Your Organization Is Ready For a Project & Resource Management Solution
Greater volume of work, new clients, and increased projects are all signs that your organization is headed in the right direction. However, they can also be signs that your operations are in need of optimization through project management. As work increases, it becomes all the more important to ensure that communication is streamlined and workloads are balanced.
The proper project management solution can help organizations better manage work and increase visibility, allowing teams to stay focused and on schedule. But how can you tell when it's time to integrate a project management system into your team's creative operations? Let's explore six signs that your organization is ready to incorporate a project and resource management system.
If your organization has quickly taken on a significantly greater volume or scope of projects or clients, it may only be a matter of time before that increased volume overwhelms your team. Even with all the resources necessary to complete the work, it can be difficult to know how to optimize their allocation without a resource forecasting tool that allows project managers to see the whole picture. A greater volume of projects can also include different types and scopes of projects; this can result in project managers spending hours mapping out timelines and task sequences for projects.
With a resource management solution, teams can better organize who performs which tasks and ensure that an increased volume of projects does not inundate the operation. The right project management system can also provide project managers with templates for specific types of projects to eliminate the time spent mapping out elaborate project sequences.
If team members or project managers are expressing that some individuals have too much on their plate while others don't have enough, a project management solution can help create a better balance. In fact, 11.4% of all resources are wasted due to inferior project management processes, according to Monday.com. The right workload management software will allow leaders and teams greater transparency into each other's workloads, helping to ensure that no one gets overloaded, burnt out, or underutilized.
Both internal and external communication can be impacted by project management practices. Within internal teams, 43% of project managers found that communication was a key factor in why projects fail. The right project management system will empower fast, streamlined communication between team members to help answer vital questions and move projects along.
External communication with clients and other outside parties is equally as important to ensure that work is done properly, and project management systems can facilitate this. In fact, two-thirds of companies communicate with clients via a project management solution. Streamline communication with clients and other external groups by making file access and review processes easy to understand.
Timeline accuracy is an essential element of project management that impacts a number of important factors. Frequently missing deadlines or finding projects delayed past the preset due date? A project management system allows deeper insight into the real time it takes to complete an entire project, as well as the small, individual tasks. Or, are you losing money due to improper estimates and hours billed? The right project and resource management software provides significant business insights to ensure reasonable deadlines for accurate billable hours.
It may not seem like it, but spending 10 minutes digging around for a specific file, task, or template can add up, especially if your team members are doing this frequently. With the right project and resource management solution, project managers can optimize the team's time by ensuring that every task, project, file, and communication is efficiently organized in one centralized location.
Remote & Hybrid Teams
In recent years, it has become clear that remote and hybrid teams are commonplace in the modern work environment. These teams have special needs when it comes to communication, organization, and task distribution. Project and resource management software is essential for teams separated by geography and time zone to eliminate communication breakdowns and optimize remote and local organizational access.
The Right Project & Resource Management Solution For You
The right project management system can optimize your team's processes and operations, but it can be challenging to determine whether your organization is ready for a project and resource management solution and which one is the best for your team. Working with the experts at IO Integration, we can help determine the right project and resource management system that seamlessly integrates with your technology stack and will streamline your creative operations. To learn more about whether your team is ready for resource management software and which solution would be right for your organization, get in touch with the experts at IO Integration.